What are they?

Notarial Deeds are public documents in which notaries, upon request from one of the parties, record and certify events and details they witness or become aware of, excluding matters related to contracts.

These are regulated under Section 4 of Chapter II, Title IV of the Decree dated June 2, 1944, which approves the Regulations on the organization and functioning of Notaries.

Lastly, it is important to note that general meeting records and those strictly referred to can be requested via videoconference.

Types of Notary Deeds

• Testimony Deeds
  These records document statements made by a person and the moment they were made.

• Presence Deeds
  The notary is requested to verify the condition of an item at a specific location and time, with the option to capture images if necessary.

• Claim Deeds
  The notary is asked to demand something from someone or perform a specific act, recording the request and the response received.

• Social Meeting Deeds
  These records document declarations, claims, documents, and decisions made during a company meeting.

• General Terms Filing Deeds
  The notary records the contractual terms that a company incorporates into its agreements, providing evidence that they were valid at a specific time.

• Balance Deeds
  The notary certifies the final balance of an account or debt after performing the necessary calculations.

• Contest Deeds
  The presence of the notary during a contest ensures the integrity of the results and the randomness of the selection process.

• Protocolization Deeds
  The notary incorporates legal and legitimate documentation into their archive, which remains confidential and unalterable.

Required Documentation

For Property Registration Deeds, the following are needed:

• Property documents.

• ID card (DNI).

• If a company is involved, valid powers of attorney or appointments of administrators.

• Information from the Commercial Registry.

• Property registry reference.

• Assigned value of the properties.

All other requirements are managed by our office.

At the time of the initial signing, two witnesses are required to confirm the ownership of the property. Announcements will subsequently be published in the corresponding City Council.

For Other Deeds, the following are needed:

• ID card (DNI) of the individuals involved.

• If a company is involved, valid powers of attorney or appointments of administrators.

• Details regarding the content of the record, whether it pertains to presence, notification, requirement, etc.

• If the record involves identifying images in relation to reality, two identical sets of photographs must be provided at the time of the request.

When can this service be used?

• To register an event or a declaration.

• To record the condition of an object.

• To notify someone about any matter.